Gfrktyl

Good Afternoon,

I currently have a client who is experiencing some issues with his signatures in Outlook.

As part of his business he has a disclaimer attached to the bottom of his signature to state that the email was sent during work hours.

He is chasing to find out if there is any way, beyond manually selecting between two email signatures, to have a signature automatically used when replying/sending emails during certain times and another post those times.

So far as I am aware and those I work with this is not possible however I thought I would ask the question in case.

Here is a macro that should be able to do the job you seek; just modify it to your liking.

Public Sub CreateMessageSignature()

    Dim objMsg As MailItem

    Dim theDay As Integer

    Dim hoursStart, hoursEnd As Double

    Dim custom As String

    Set objMsg = Application.CreateItem(MailItem)

    theDay = Weekday(Now)

    hoursStart = TimeValue("8:00:00 am")

    hoursEnd = TimeValue("4:30:00 pm")

    custom = "This message is sent out of office hours."

    If theDay > 1 And theDay < 7 Then ' Mon-Fri

        If Now > hoursStart And Now < hoursEnd Then ' The current time is between office hours

           custom = "This message is sent during office hours."

        End If

    End If

    With objMsg

      .HTMLBody = "Greetings,<br><br>&emsp;Sincerely,<br><br>John Smith<br>contact@example.com<br>(123)-456-7890<br>" & custom & strBuffer

      .Display

    End With

End Sub

If you don't know how to set it up:

1. Enable the Developer menu in Outlook: File → Options → Customize Ribbon → Bubble in the Developer menu.


2. Create the macro: Developer menu → Macros → Type in a name, particularly CreateMessageSignature (unless you want to rename the function which you can) → Click "Create" → Copy and paste the macro (beware of indentations) → Modify to your liking → Save (Ctrl+S)


3. Now add the button to the Home section of the ribbon: File → Options → Customize Ribbon → Create a new group in "Home (Mail)", name it to your liking → Select it and on the right side find the macro you just made and press "Add".

Good Luck!